Privacy Policy
This Policy applies as between you, the User or Registered User of this Web Site and Software (Europe) Ltd the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
“Content” means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
“Cookie” means a small text file placed on your computer by SEL when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site.
“Data” means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
“Registered User” / “Registered Users” means any registered third party that accesses the Web Site and is not employed by SEL and acting in the course of their employment;
“SEL” means Software (Europe) Ltd trading as Software Europe (Registration No 2360522) whose registered office is Nibley House, Low Moor Road, Lincoln LN6 3JY;
“Service” means collectively any online facilities, tools, services or information that SEL makes available through the Web Site either now or in the future;
“System” means any online communications infrastructure that SEL makes available through the Web Site either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
“User” / “Users” means any third party that accesses the Web Site and is not employed by SEL and acting in the course of their employment; and
“Web Site” means the website any sub-domains of this site (www.software-europe.co.uk; www.expenses-software.com; www.framework-software.com; www.nhsexpenses.co.uk; www.sel-expenses.com; https://live.sel-framework.com) unless expressly excluded by their own terms and conditions.
2. Data Collected
The collection of data is kept to a minimum and the information entered by registered users is only collected for the purpose of fulfilling the contractual obligations of SEL. Without limitation, any of the following Data may be collected:
2.1 Name; job title; profession; contact information such as email addresses and telephone numbers; demographic information such as post code, preferences and interests;
2.2 IP address (automatically collected); web browser type and version (automatically collected); operating system (automatically collected);
2.3 A list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
2.4 Cookie information (see clause 10 below).
2.5 System information relative to the use of a registered user where consented to, to provide you with the information, products and services requested from us.
3. Our Use of Data
3.1 Any personal Data you submit will be retained by SEL for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide will be used to deliver the services you have requested, and may be retained for a longer period.
3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties.
3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see clause 9 below.
3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
3.4.1 internal record keeping;
3.4.2 improvement of our products / services;
3.4.3 transmission by email of promotional materials that may be of interest to you, specifically where you may have requested information;
3.4.4 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.
4. Controlling Access to your Data
4.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
4.1.1 use of Data for direct marketing purposes; and
4.1.2 sharing Data with third parties.
5. Your Right to Withhold Information
5.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
5.2 You may restrict your internet browser’s use of Cookies. For more information see clause 10.4 below.
6. Accessing your own Data
6.1 You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
6.2 You have the right to ask for a copy of your personal Data on payment of a small fee.
7. Security and Encryption
7.1 Data security is of great importance to SEL and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
7.2 Specifically we utilise the following systems Secure Socket Layer (SSL) encryption technology. Additional security procedures are in place to protect the confidentiality, integrity and availability of User and Registered User information.
8. Cookies
8.1 SEL may set and access Cookies on your computer. Cookies that may be placed on your computer are detailed in Schedule 1 to this Policy.
8.2 A Cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the web site that placed it there, not any other sites.
8.3 You may delete Cookies, however you may lose any information that enables you to access the Web Site more quickly.
8.4 You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.
9. Third Party Web Sites and Services
From time to time our site may contain links to and from the websites of our partner networks, advertisers and affiliates. If you visit any of these sites please note that they have their own privacy policies and you should check these before submitting any personal data. We cannot accept any responsibility or liability for these policies.
10. Changes to this Policy
SEL reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations. If you have any questions or comments regarding these practices please email info@software-europe.co.uk.